How EvidenceField treats research participants
Last updated: July 2026
If someone from EvidenceField invited you to a research session — an interview, a conversation, a survey — this page explains what that involves, in plain language, before you agree to anything.
You’re never required to take part.You can say no, stop partway through, or ask us to delete what you’ve shared — at any point, for any reason, with no consequence to you.
Who’s asking
EvidenceField is a research company. A business (we call them the “commissioning organization”) has asked us to run a study to understand something about people like you — your experience, your opinions, how you use a product or service. The person running your session is an EvidenceField research director, not an employee of the commissioning organization.
What happens in a session
A research director will talk with you — in person, by video, by phone, or in writing — about the topic they’ve described to you in advance. With your permission, the session may be recorded (audio or video) so it can be transcribed accurately; if you’d rather not be recorded, tell your research director and they’ll take written notes instead. If the session happens in a language other than English, your words may be translated for the commissioning organization — we keep the original alongside the translation, not just the translation.
What we collect
- The recording or notes from your session.
- A transcript (and translation, if applicable).
- Whatever you tell us about yourself that’s relevant to the study — for example, your role, your habits, or your experience with the topic.
We collect what’s relevant to the study’s question, not more. We don’t ask for information we don’t need for the research.
How it’s stored
Your recording, transcript, and any notes are stored as evidence attached to the study, in EvidenceField’s database. When the research director writes up findings, any quote or claim from your session is linked back to the specific part of your transcript it came from — that’s how we keep findings honest and checkable, not because we’re trying to expose more about you than necessary.
Who sees it
Your evidence is visible to the EvidenceField research directors working on the study, and to the commissioning organization’s team once the study is delivered — typically as findings and illustrative quotes, not your full raw transcript, unless the study specifically calls for sharing full transcripts (your research director will tell you if that’s the case). We don’t sell your data, and we don’t use it for advertising.
How long we keep it
We keep study evidence for as long as the commissioning organization’s account with us is active, so the research remains traceable to its source. If you ask us to delete your data, we will — see “Your rights” below.
Your rights
- You can say no. Declining to take part, or to be recorded, has no downside for you.
- You can stop anytime. Mid-session, mid-question — just say so.
- You can withdraw afterward. Contact us and we’ll delete your recording, transcript, and any notes tied to you, and remove any finding that depends solely on your evidence.
- You can ask questions. About the study, about EvidenceField, about what happens to what you share — before, during, or after.
To withdraw or ask a question, contact [email protected], or ask your research director directly.
Contact
Questions about this policy or a session you took part in: [email protected].